{"id":2871,"date":"2026-09-05T04:10:38","date_gmt":"2026-09-05T04:10:38","guid":{"rendered":"https:\/\/americasourcer.com\/?p=2871"},"modified":"2026-09-05T04:10:38","modified_gmt":"2026-09-05T04:10:38","slug":"como-preparar-una-ficha-de-compra-antes-de-pedir-productos-en-china-especificaciones-cantidad-embalaje-y-calidad","status":"publish","type":"post","link":"https:\/\/americasourcer.com\/en\/como-preparar-una-ficha-de-compra-antes-de-pedir-productos-en-china-especificaciones-cantidad-embalaje-y-calidad","title":{"rendered":"How to Prepare a Purchase Order Before Ordering Products from China: Specifications, Quantity, Packaging, and Quality"},"content":{"rendered":"<p class=\"wp-block-paragraph\">Una <strong>Purchasing Form for Importing Products from China<\/strong> It is one of the most important documents you need to prepare before requesting quotes from suppliers or placing an order.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Many procurement problems do not necessarily stem from an unreliable supplier. In many cases, they arise because the buyer's requirements are not clear enough.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you simply tell a supplier, \u201cI need 5,000 units of this product,\u201d there are still many unanswered questions. What material should be used? What dimensions are acceptable? What color do you need? How should the product be packaged? What defects are unacceptable? What tests or certifications are required?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Without clear requirements, two suppliers may quote prices for completely different products even though they appear to be offering \u201cthe same product.\u201d.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A well-written purchase order converts your requirements into specific, measurable instructions. It helps suppliers prepare more accurate quotes, allows for a fairer comparison of different offers, and serves as a reference for the approval of samples, production, quality control, packaging, and shipping.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In this guide, we explain how to prepare a practical purchase order before ordering products from China.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is a purchase order?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A purchase order is a document that specifies exactly which product you want to buy and what requirements the supplier must meet.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"604\" src=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/eb9d2a423441184b5029f2dee28715f8-1024x604.png\" alt=\"Ficha de especificaciones de producto para preparar una compra antes de importar desde China\" class=\"wp-image-2872\" srcset=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/eb9d2a423441184b5029f2dee28715f8-1024x604.png 1024w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/eb9d2a423441184b5029f2dee28715f8-18x11.png 18w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/eb9d2a423441184b5029f2dee28715f8-300x177.png 300w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/eb9d2a423441184b5029f2dee28715f8-767x453.png 767w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/eb9d2a423441184b5029f2dee28715f8.png 1528w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Product Specifications Sheet to Prepare for a Purchase Before Importing from China<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the industry or company, it may also be called:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Product Specifications Sheet<\/li>\n\n\n\n<li>Purchase Requirements Sheet<\/li>\n\n\n\n<li>Product Requirements Document<\/li>\n\n\n\n<li>Sourcing Specification<\/li>\n\n\n\n<li>Purchase Specification<\/li>\n\n\n\n<li>Technical Specifications<\/li>\n\n\n\n<li>RFQ Specifications Sheet<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The name of the document isn't the most important thing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The key is that it allows you to answer four questions:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>What exactly are you buying?<\/strong><\/li>\n\n\n\n<li><strong>How much do you need?<\/strong><\/li>\n\n\n\n<li><strong>How should the products be packaged?<\/strong><\/li>\n\n\n\n<li><strong>How will it be determined whether the quality is acceptable?<\/strong><\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">For more complex products, it is also advisable to define testing, labeling, certifications, accessories, documentation, and the requirements of the target market.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why should you prepare a purchase order before contacting Chinese suppliers?<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">It allows for a better comparison of quotes<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Imagine you're requesting quotes to purchase 10,000 stainless steel bottles.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Supplier A is offering a price of $2.10 per unit.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Supplier B is offering $2.45.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Supplier C is offering $2.80.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At first glance, Supplier A appears to be the cheapest.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, after reviewing the offers, you might find that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Supplier A uses a thinner material.<\/li>\n\n\n\n<li>Supplier B includes individual retail packaging.<\/li>\n\n\n\n<li>Supplier C offers custom printing and sturdier shipping boxes.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Therefore, the three prices are not directly comparable.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A detailed purchase order allows you to send virtually the same specifications to all suppliers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thus, the comparison is closer to:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>same specifications + same quantity + same packaging + same quality requirements = a more useful price comparison<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reduces misunderstandings during production<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Photographs are useful, but they are usually not enough to fully describe a product.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A supplier cannot accurately determine the exact composition of the material, dimensions, tolerances, electrical specifications, internal components, packaging strength, or performance requirements simply by looking at a picture.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Written specifications provide a much clearer reference.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Create a foundation for quality control<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">An inspector needs specific criteria.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To say:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cThe quality has to be good\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is subjective.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Instead:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cThe product\u2019s dimensions must be 300 \u00b1 2 mm\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is a measurable requirement.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The same principle applies to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Peso<\/li>\n\n\n\n<li>Material<\/li>\n\n\n\n<li>Color<\/li>\n\n\n\n<li>How It Works<\/li>\n\n\n\n<li>Accessories<\/li>\n\n\n\n<li>Printing<\/li>\n\n\n\n<li>Tags<\/li>\n\n\n\n<li>Packaging<\/li>\n\n\n\n<li>Quantity per box<\/li>\n\n\n\n<li>Finishes<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A pre-shipment inspection typically includes checking the quantity, compliance with specifications, finish, and packaging.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For this reason, inspection criteria should be defined, whenever possible, before production begins.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Enter the basic purchase information<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The product sheet should begin with the product's basic commercial information.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Product Name<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Use a specific name instead of a category that's too general.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Instead of:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>LED Lamp<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is best to specify:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>20 W Outdoor LED Floodlight, IP65, 220\u2013240 V<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Instead of:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Travel bag<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can specify:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>40-liter waterproof polyester travel bag with shoulder strap<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The goal is to reduce ambiguity from the start.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Product Reference or SKU<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Create an SKU or internal code for each model.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>AS-BAG-001<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is especially important when you buy different colors, sizes, or styles from one or more suppliers.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reference Images<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Include clear photos that show:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Front<\/li>\n\n\n\n<li>Back<\/li>\n\n\n\n<li>Fullbacks<\/li>\n\n\n\n<li>Important Details<\/li>\n\n\n\n<li>Accessories<\/li>\n\n\n\n<li>Packaging<\/li>\n\n\n\n<li>Logo placement<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">When necessary, mark critical details directly on the images.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, images should complement the written specifications, not replace them.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Define the product specifications<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">This is the most important technical section of the purchase order.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Materials<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Don't just write:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Plastic<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When technically relevant, specify the type:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>ABS<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>PP<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>PC<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Similarly, instead of simply writing:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Stainless steel<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is advisable to specify the grade when it is important for the product's application.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Differences in materials can significantly affect a product's price, durability, appearance, safety, and performance.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Dimensions and Tolerances<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Indicate:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Length \u00d7 Width \u00d7 Height<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>250 \u00d7 180 \u00d7 80 mm<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If dimensions are important, you should also define acceptable tolerances:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>250 \u00b1 2 mm<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This helps prevent disputes over whether a small difference in size is acceptable.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Peso<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When weight affects quality or functionality, specify:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Target net weight: 450 g<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">and, where applicable:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Acceptable tolerance: \u00b110 g<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Weight control can also help detect material shortages or inconsistencies during production.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Color<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Avoid relying solely on descriptions such as:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Dark blue<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Color descriptions can be subjective.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When color accuracy is important, you can use:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Pantone References<\/li>\n\n\n\n<li>Approved physical samples<\/li>\n\n\n\n<li>Approved Color Samples<\/li>\n\n\n\n<li>Other recognized color standards<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Electrical Specifications<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For electrical products, it specifies parameters such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Rated voltage<\/li>\n\n\n\n<li>Frequency<\/li>\n\n\n\n<li>Power<\/li>\n\n\n\n<li>Plug type<\/li>\n\n\n\n<li>Cable length<\/li>\n\n\n\n<li>Battery Specifications<\/li>\n\n\n\n<li>Charger Specifications<\/li>\n\n\n\n<li>Applicable safety requirements<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Voltage: 220\u2013240 V<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Frequency: 50 Hz<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Rated power: 1,500 W<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Plug: compatible with the target market<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is especially important when purchasing appliances intended for different international markets.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Performance Requirements<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Some products require functional criteria, not just physical descriptions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the product, they may include:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Maximum load: 20 kg<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Water resistance: IPX4<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Battery capacity: 5,000 mAh<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Operating temperature: -10 \u00b0C to 45 \u00b0C<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Whenever possible, performance requirements should be measurable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Enter the correct purchase quantity<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The quantity has a much greater impact than the total value of the order.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It can affect:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Unit price<\/li>\n\n\n\n<li>MOQ<\/li>\n\n\n\n<li>Production Method<\/li>\n\n\n\n<li>Packaging Cost<\/li>\n\n\n\n<li>Printing Cost<\/li>\n\n\n\n<li>Cost of molds<\/li>\n\n\n\n<li>Domestic Transportation in China<\/li>\n\n\n\n<li>International Transportation<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Break down the quantities by SKU<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Don't just write:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Total: 10,000 units<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">when there are different variants.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It's best to make a table:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>SKU<\/th><th>Color<\/th><th>Size<\/th><th>Quantity<\/th><\/tr><\/thead><tbody><tr><td>Black<\/td><td>Negro<\/td><td>40 L<\/td><td>4.000<\/td><\/tr><tr><td>BAG-001-BL<\/td><td>Azul<\/td><td>40 L<\/td><td>3.000<\/td><\/tr><tr><td>New item 001 - Gray<\/td><td>Gris<\/td><td>40 L<\/td><td>3.000<\/td><\/tr><tr><td><strong>Total<\/strong><\/td><td><\/td><td><\/td><td><strong>10.000<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">This reduces errors during order processing, production, inspection, and packaging.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Confirm the MOQ by variant<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A factory may accept a total MOQ of 5,000 units, but require a minimum of 1,000 units per color.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For this reason, ask the supplier to confirm:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>MOQ total<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">y<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>MOQ per SKU \/ color \/ size<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">before completing the order.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Decide on the packaging before placing your order<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Packaging is one of the most underestimated aspects of international shopping.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It doesn't just affect product protection. It can also directly impact logistics costs.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Individual packaging<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Specify how each unit should be packaged.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Plastic bag<\/li>\n\n\n\n<li>Colored box<\/li>\n\n\n\n<li>Caja Kraft<\/li>\n\n\n\n<li>Blister Pack<\/li>\n\n\n\n<li>Bubble wrap<\/li>\n\n\n\n<li>Protective foam<\/li>\n\n\n\n<li>Custom Box for Retail Sales<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">When the size of the package is important, specify its dimensions as well.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Interior Protection<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For fragile items, specify the internal protection.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Product \u2192 protective bag \u2192 molded foam \u2192 individual box<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You shouldn't assume that the factory will automatically choose packaging suitable for international shipping.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Requirements for Export Crates<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Define:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Units per box<\/li>\n\n\n\n<li>Case Dimensions<\/li>\n\n\n\n<li>Maximum gross weight<\/li>\n\n\n\n<li>Cardboard Material<\/li>\n\n\n\n<li>Case strength when necessary<\/li>\n\n\n\n<li>Sealing Method<\/li>\n\n\n\n<li>Shipping carriers<\/li>\n\n\n\n<li>Symbols of Manipulation<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">During a packaging inspection, the dimensions and weight of the export boxes, the inner and outer packaging, shipping markings, and the number of products per box can be checked.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Why are packaging dimensions important?<\/h3>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-20-1024x683.png\" alt=\"Cajas de exportaci\u00f3n y mercanc\u00edas preparadas para el transporte internacional desde China\" class=\"wp-image-2876\" srcset=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-20-1024x683.png 1024w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-20-18x12.png 18w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-20-300x200.png 300w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-20-768x512.png 768w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-20.png 1536w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Export crates and goods prepared for international shipment from China<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Let's say Factory A offers a refrigerator for 190 USD.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Factory B offers a similar refrigerator for 193 USD.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Apparently, buying from Factory A saves 3 USD per unit.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">But let's imagine that Factory A uses a considerably larger box.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This could reduce the number of refrigerators that fit in a container.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As a result, the $3 savings on the product's price could be offset by the increase in logistics costs per unit.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For bulky products, always consider:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Product price + packaging dimensions + quantity per container + shipping cost<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">rather than just comparing the price of the product.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Defines labeling and marking requirements<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Labels must be confirmed before mass production, not after the products are already finished.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the product and the target market, it may be necessary to specify:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Product Name<\/li>\n\n\n\n<li>Model number<\/li>\n\n\n\n<li>Country of origin<\/li>\n\n\n\n<li>Barcode<\/li>\n\n\n\n<li>SKU<\/li>\n\n\n\n<li>Importer Information<\/li>\n\n\n\n<li>Safety Warnings<\/li>\n\n\n\n<li>Voltage Information<\/li>\n\n\n\n<li>Certification Marks<\/li>\n\n\n\n<li>Shipping labels on the boxes<\/li>\n\n\n\n<li>Handling Instructions<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Requirements vary depending on the product and the destination country.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For this reason, the buyer must verify the applicable regulations in the market where the product will ultimately be sold.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You should not assume that a label designed for the Chinese domestic market will automatically meet the requirements of Mexico, Chile, Colombia, the United States, the European Union, or any other market.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Define the quality requirements<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-17-1024x683.png\" alt=\"Inspectores revisando productos y embalajes antes del env\u00edo desde China\" class=\"wp-image-2873\" srcset=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-17-1024x683.png 1024w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-17-18x12.png 18w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-17-300x200.png 300w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-17-768x512.png 768w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-17.png 1536w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Inspectors checking products and packaging before shipment from China<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">One of the most common mistakes in international purchasing is using ambiguous phrases such as:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cWe need good quality.\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cGood quality\u201d is not a measurable specification.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is recommended that you turn your quality expectations into inspection criteria.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Appearance Requirements<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Define the aesthetic issues that are unacceptable:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Scratches<\/li>\n\n\n\n<li>Cracks<\/li>\n\n\n\n<li>Dents<\/li>\n\n\n\n<li>Stains<\/li>\n\n\n\n<li>\u00d3xido<\/li>\n\n\n\n<li>Incorrect colors<\/li>\n\n\n\n<li>Faulty printing<\/li>\n\n\n\n<li>Individual components<\/li>\n\n\n\n<li>Irregular surfaces<\/li>\n\n\n\n<li>Missing accessories<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Whenever possible, set specific limits.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Visible scratches longer than 5 mm are not permitted on the main front surface.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This provides the factory and the inspector with much clearer guidelines.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Functional Requirements<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Design the tests based on the actual product.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a lamp:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Power-On and Power-Off Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Power Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Lighting Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For one bag:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Zipper Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Checking the Belts<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Seam Inspection<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For a household appliance:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ignition Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Control Panel Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Basic Functionality Test<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Tests should reflect, as much as possible, how the customer will use the product.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Defect Classification<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In professional inspections, defects are typically classified into categories such as:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Critical defects<\/strong> \u2014 issues related to serious safety risks, significant non-compliance, or the inability to use the product.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Major defects<\/strong> \u2014 problems that would likely result in the product being rejected or significantly affect its normal use.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Minor defects<\/strong> \u2014 minor cosmetic or finish issues that do not substantially affect normal operation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The buyer must identify relevant examples for their product before conducting the inspection.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">7. Define the inspection requirements before production<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Don't wait until production is complete to decide what you want to inspect.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The purchase order should become one of the main references for preparing the quality control checklist.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-18-1024x683.png\" alt=\"Control de calidad en una f\u00e1brica china seg\u00fan las especificaciones de compra\" class=\"wp-image-2874\" srcset=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-18-1024x683.png 1024w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-18-300x200.png 300w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-18-18x12.png 18w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-18-768x512.png 768w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-18.png 1536w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Quality Control at a Chinese Factory According to Purchase Specifications<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the product, an inspection may check for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Quantity<\/li>\n\n\n\n<li>Dimensions<\/li>\n\n\n\n<li>Peso<\/li>\n\n\n\n<li>Materials<\/li>\n\n\n\n<li>Color<\/li>\n\n\n\n<li>Finishes<\/li>\n\n\n\n<li>How It Works<\/li>\n\n\n\n<li>Accessories<\/li>\n\n\n\n<li>Logo and Printing<\/li>\n\n\n\n<li>Tags<\/li>\n\n\n\n<li>Barcodes<\/li>\n\n\n\n<li>Individual packaging<\/li>\n\n\n\n<li>Export boxes<\/li>\n\n\n\n<li>Box Dimensions<\/li>\n\n\n\n<li>Weight of the boxes<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A pre-shipment inspection is typically conducted when most of the order has already been produced and packed, allowing problems to be identified before the shipment is authorized.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The fundamental principle should be:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Specifications \u2192 Sample \u2192 Production \u2192 Inspection \u2192 Approval \u2192 Shipping<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">y no:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Production \u2192 Shipping \u2192 Identifying Issues After Receiving the Goods<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">8. Include the requirements of the target market<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Regulatory compliance must be considered before placing an order.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The supplier needs to understand the target market because requirements may vary from country to country.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the product, it may be necessary to investigate:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Electrical Safety<\/li>\n\n\n\n<li>Electromagnetic Compatibility<\/li>\n\n\n\n<li>Restrictions on Chemical Substances<\/li>\n\n\n\n<li>Requirements for Materials in Contact with Food<\/li>\n\n\n\n<li>Standards for Children's Products<\/li>\n\n\n\n<li>Requirements for Medical Devices<\/li>\n\n\n\n<li>Textile Labeling<\/li>\n\n\n\n<li>Energy Efficiency<\/li>\n\n\n\n<li>Specific Certifications<\/li>\n\n\n\n<li>Import Labeling Requirements<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Never assume that a certificate provided by the supplier automatically applies to the exact model you are purchasing, its configuration, or the market where you intend to sell it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Check the scope of the certificate and the applicable regulatory requirements.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Technical, labeling, and certification requirements may vary depending on the product and the target market. Before placing an order in China, the importer must verify the <a href=\"https:\/\/www.trade.gov\/product-standards\" target=\"_blank\" rel=\"noopener\">applicable standards and requirements<\/a> in the country where the product will be sold.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">9. Approve a sample before mass production<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-19-1024x683.png\" alt=\"Revisi\u00f3n de una muestra de producto antes de iniciar la producci\u00f3n en masa en China\" class=\"wp-image-2875\" srcset=\"https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-19-1024x683.png 1024w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-19-18x12.png 18w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-19-300x200.png 300w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-19-768x512.png 768w, https:\/\/americasourcer.com\/wp-content\/uploads\/2026\/09\/image-19.png 1536w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Inspection of a product sample before beginning mass production in China<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">For customized or technically sensitive products, an approved sample can serve as a very important benchmark for quality.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The process may be:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Define the specifications.<\/li>\n\n\n\n<li>Request a sample from the supplier.<\/li>\n\n\n\n<li>Inspect and test the sample.<\/li>\n\n\n\n<li>Record the necessary changes.<\/li>\n\n\n\n<li>Receive a corrected sample when necessary.<\/li>\n\n\n\n<li>Approve the final version.<\/li>\n\n\n\n<li>Use the approved sample and the specification sheet as references for production.<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\">Approval must be documented.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Don't rely solely on informal messages such as:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cThe exhibition is good.\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Important requirements must be recorded in the purchase documentation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">10. Practical example of a purchase order<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Let's imagine that a Latin American importer wants to buy 5,000 custom travel bags in China.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A simplified fact sheet could include the following information:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Product<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>40-liter travel bag<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Quantity<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>5,000 units<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Black: 2,000<\/li>\n\n\n\n<li>Navy blue: 1,500<\/li>\n\n\n\n<li>Gray: 1,500<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Material<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>600D polyester exterior<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Dimensions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>55 \u00d7 30 \u00d7 25 cm<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dimensional tolerances must be agreed upon with the supplier.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Features<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Main zippered compartment<\/li>\n\n\n\n<li>From the wings<\/li>\n\n\n\n<li>Adjustable shoulder strap<\/li>\n\n\n\n<li>Outside pocket<\/li>\n\n\n\n<li>Reinforced seams at stress points<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Customization<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Single-color logo printed on the front panel<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The size and position of the logo must be confirmed in the approved design.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Individual packaging<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>One plastic protective bag per bag<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Export Packaging<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>10 units per export carton<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The maximum weight of the box and its final dimensions must be confirmed before mass production.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Quality Requirements<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Correct Dimensions<\/li>\n\n\n\n<li>Correct material<\/li>\n\n\n\n<li>Correct color<\/li>\n\n\n\n<li>No broken zippers<\/li>\n\n\n\n<li>No missing straps<\/li>\n\n\n\n<li>No open seams<\/li>\n\n\n\n<li>Logo placed according to the approved design<\/li>\n\n\n\n<li>Clean surfaces<\/li>\n\n\n\n<li>Packaging in accordance with specifications<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Inspection<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Pre-shipment inspection before authorizing the release of the goods.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Now the buyer, supplier, purchasing agent, and inspector can work under virtually the same requirements.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That is the real purpose of a purchase order.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Common Mistakes When Preparing a Purchase Order<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Mistake 1: Using only photos from 1688 or the provider<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The photographs on an e-commerce platform are visual references, not comprehensive technical specifications.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You must confirm the actual materials, dimensions, features, accessories, and packaging.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mistake 2: Comparing only the price<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A lower quote may be due to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>More affordable materials<\/li>\n\n\n\n<li>Thinner<\/li>\n\n\n\n<li>Different components<\/li>\n\n\n\n<li>Simpler packaging<\/li>\n\n\n\n<li>Fewer accessories<\/li>\n\n\n\n<li>Lower Specifications<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">That's why you should compare quotes using the same criteria.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mistake 3: Thinking about packaging only after production is complete<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Packaging can affect the risk of damage, storage, volumetric weight, container utilization, and logistics costs.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Define it from the start.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mistake 4: Writing only \u201cthe same as the sample\u201d<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Samples may be lost or interpreted differently.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Record in writing the important characteristics of the approved sample.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mistake 5: Failing to define quality standards<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If the order does not specify what quality is acceptable, it will be much more difficult to resolve a discrepancy later on.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Convert the key quality requirements into measurable criteria.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">A Practical Checklist Before Requesting a Quote from Chinese Suppliers<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before requesting a final quote, make sure your purchase form includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Product Name and SKU<\/li>\n\n\n\n<li>Reference photographs or drawings<\/li>\n\n\n\n<li>Material<\/li>\n\n\n\n<li>Dimensions and Tolerances<\/li>\n\n\n\n<li>Weight, when relevant<\/li>\n\n\n\n<li>Color<\/li>\n\n\n\n<li>Features<\/li>\n\n\n\n<li>Technical Specifications<\/li>\n\n\n\n<li>Accessories<\/li>\n\n\n\n<li>Quantity per SKU<\/li>\n\n\n\n<li>MOQ Requirements<\/li>\n\n\n\n<li>Logo and graphic files<\/li>\n\n\n\n<li>Individual packaging<\/li>\n\n\n\n<li>Interior Protection<\/li>\n\n\n\n<li>Requirements for Export Crates<\/li>\n\n\n\n<li>Shipping carriers<\/li>\n\n\n\n<li>Barcodes and Labels<\/li>\n\n\n\n<li>Country of destination<\/li>\n\n\n\n<li>Regulatory Compliance Requirements<\/li>\n\n\n\n<li>Quality Criteria<\/li>\n\n\n\n<li>Functional Tests<\/li>\n\n\n\n<li>Defect Criteria<\/li>\n\n\n\n<li>Sample Requirements<\/li>\n\n\n\n<li>Inspection Requirements<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For more complex products, you can also include drawings, test methods, approved samples, packaging designs, manuals, and applicable technical standards.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusion: A good purchasing checklist reduces the risks of buying from China<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Prepare a <strong>Purchasing Checklist Before Ordering Products from China<\/strong> It's not just a matter of adding more documentation to the import process.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It is a practical tool for reducing risks.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The goal is to transform a vague request such as:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cI want to buy 5,000 good-quality bags.\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">in measurable purchasing requirements:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Material + dimensions + color + structure + quantity + packaging + labeling + quality criteria + testing + inspection<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This improves communication with Chinese suppliers and allows for more accurate comparisons of quotes.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In addition, the same document can accompany the order throughout the entire process:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Purchasing Requirements \u2192 Supplier Quote \u2192 Sample Approval \u2192 Order \u2192 Production \u2192 Quality Control \u2192 Packaging Inspection \u2192 International Shipping<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The sooner the specifications are defined, the easier it will be to identify discrepancies before the products leave China.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For international buyers, especially those who purchase directly from Chinese factories or use platforms such as 1688, the most important question should not be solely:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cWhat's your best price?\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It should also be:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>\u201cWhat exactly am I buying for this price, and how will I verify that the finished goods meet my requirements?\u201d<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A well-prepared purchase order allows you to answer both questions before committing to payment, starting production, and incurring international shipping costs.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Continue reading: More practical guides on 1688<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/como-reducir-los-costos-de-envio-consolidando-paquetes-de-1688-en-china\/\" data-type=\"link\" data-id=\"https:\/\/americasourcer.com\/como-reducir-los-costos-de-envio-consolidando-paquetes-de-1688-en-china\">How to Reduce Shipping Costs by Consolidating 1688 Packages in China<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/como-consolidar-paquetes-de-varios-proveedores-de-1688-en-un-solo-envio\/\">How to Consolidate Packages from Multiple 1688 Suppliers into a Single Shipment<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/como-recibir-paquetes-de-1688-en-un-almacen-en-china-guia-completa-para-compradores-internacionales\/\">How to Receive Packages from 1688 at a Warehouse in China: A Complete Guide for International Buyers<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/como-comprar-televisores-al-por-mayor-en-china-guia-completa-para-importadores-internacionales\/\">How to Buy TVs Wholesale in China: A Complete Guide for International Importers<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/como-importar-refrigeradores-de-china-guia-completa-para-compradores-internacionales\/\">How to Import Refrigerators from China: A Complete Guide for International Buyers<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/como-comprar-aires-acondicionados-en-1688-guia-completa-para-importadores-internacionales\/\">How to Buy Air Conditioners on 1688: A Complete Guide for International Importers<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/americasourcer.com\/en\/cuanto-cuesta-importar-electrodomesticos-de-1688-desde-china-compra-envio-y-costos-totales\/\">How much does it cost to import appliances from 1688 in China? Purchase, shipping, and total costs<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Una ficha de compra para importar productos de China es uno de los documentos m\u00e1s importantes que debes preparar antes de solicitar cotizaciones a proveedores o realizar un pedido. Muchos problemas de compra no comienzan necesariamente con un proveedor poco fiable. En muchos casos, empiezan porque los requisitos del comprador no est\u00e1n suficientemente claros. Si [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2875,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_joinchat":[],"footnotes":""},"categories":[8],"tags":[72],"class_list":["post-2871","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-guia-de-sourcing-en-china","tag-como-preparar-una-ficha-de-compra-para-importar-de-china"],"_links":{"self":[{"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/posts\/2871","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/comments?post=2871"}],"version-history":[{"count":1,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/posts\/2871\/revisions"}],"predecessor-version":[{"id":2877,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/posts\/2871\/revisions\/2877"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/media\/2875"}],"wp:attachment":[{"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/media?parent=2871"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/categories?post=2871"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/americasourcer.com\/en\/wp-json\/wp\/v2\/tags?post=2871"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}